Records and Archives Engagement Archivist - B2

Locations UK
Posted Date 3 weeks ago(09/06/2022 14:46)
# of Posts
Closing Date
GBP £31,542.00/Per Annum
Operational Delivery
Hire Type


National Records of Scotland (NRS) is looking for an enthusiastic individual to join our Records and Archives Engagement Branch.


National Records of Scotland (NRS) is a Non-Ministerial Department of the Scottish Government. Our purpose is to collect, preserve and produce information about Scotland's people and history and make it available to inform current and future generations. We are currently seeking applications for a Records and Archives Engagement Archivist.


You will work within the Records and Archives Engagement Branch, supporting both the implementation of the Public Records (Scotland) Act 2011 (PRSA) and the development of NRS’ archive strategy and liaison with the wider archive sector in Scotland.


Working with the PRSA you will form part of the Assessment Team which invites public authorities to submit Records Management Plans (RMPs) and Progress Update Reviews (PURs) for assessment and approval. Although you will support all activities in the team, your primary responsibility will be for the administration of the PUR process, assessment and engagement. In addition, working on our Archive Strategy, you will be part of the Archive Liaison and Strategy Team focused on sectoral leadership and engagement, and NRS’ owns archive strategy, governance and development.


  • Monitor, measure and report on improvement models submitted by Scottish public authorities as part of agreed plans under the Progress Update Review (PUR) system;
  • Liaise and provide guidance to existing bodies undertaking a PUR, providing assessment and action plans within agreed timescales and responding to reports of any alleged breaches, e.g. where an authority is not implementing its agreed plan;
  • Manage voluntary updates to plans as submitted by authorities;
  • Contribute to the development of a new Scottish Statutory Instrument to update the schedule to the Act.
  • Support colleagues in all aspects of Archive Service Accreditation; including work on maintenance of NRS’s status as an Accredited Archive Service, support for archive, archive accreditation panels and committee meetings, and undertaking accreditation assessment assessments;
  • Support the review of NRS’ Charge and Superintendence scheme, which governs the transfer of archives primarily of local interest to local repositories in Scotland, including the maintenance and potential expansion of the Scheme and draft guidance on ‘Proper Arrangements’ for archives under PRSA;
  • Engage with archive sector colleagues and take forward actions arising from engagement and support the development of new relationships beyond existing stakeholders to increase NRS visibility and support archive sector leadership;
  • Support development and delivery of IRS Equality, Diversity and Inclusion activities.


Communications and engagement

Analysis and use of Evidence

People management

Improving performance

Essential Criteria & Qualifications

A post graduate qualification recognised by the UK Archives & Records Association, or equivalent where the qualification was obtained out with the UK & Ireland.  Other qualifications equivalent to these may also be acceptable, if you are in any doubt please contact to discuss.


Essential Criteria:

  1. Experience of analysing and assessing complex evidence and information to draw out key messages and findings
  2. Experience of building and maintaining effective relationships with internal and external stakeholders to effectively develop and implement policy and or projects.
  3. Excellent written, oral and presentation skills with the ability to explain complex information in an accessible way.
  4. Strong planning and organisational skills, including the ability to manage competing priorities whilst meeting deadlines

Location: NRS West Register House, EH2 4DF


Interview and Assessment:  Dates to be confirmed


Feedback will only be provided if you attend interview or Assessment.


Minimum time in post:

You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.


In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months.




How to apply:

To apply for this post, you will need to provide the information requested below via the online application process.


You must fully complete and submit an online application via the website before the closing date using evidence based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion.


Additional information:

For further information, please download and review the “Person Specification” which you will find below.


Person Specification Band B


For information regarding this post please contact Jane Brown, Email -


Important Information Regarding Interviews:

In recognition of ongoing measures and guidance in response to Covid-19, a decision has been taken that all interviews will be conducted in a virtual/remote setting.


All applicants must ensure that they have a suitable space to complete the virtual interview via MS Teams and ensure that Wi-Fi/Broadband capacity will be sufficient to carry both audio and video feeds to undertake the interview.


Scottish Government's ambition is to be a world leading, diverse employer where people can be themselves at work. We want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via


As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.


Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors. 


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